Stop Chasing Attendance Records
Start auto-tracking them. Fair, consistent, and 100% documented — every time.
Track attendance infractions, tardiness, policy violations, and no-call/no-shows with an automated points system. Color-coded warnings escalate automatically, employees see their own status, and managers have a complete paper trail for every conversation.
Use Cases
Attendance point tracking
Assign points for tardiness, early outs, absences, and no-call/no-shows. Each category carries its own weight. The system tracks running totals per employee and escalates automatically — no spreadsheets, no guesswork.
Color-coded warning levels
Green → yellow → orange → red. Managers see at a glance who needs a conversation and who's at final warning. The color graduation updates in real time as points accumulate, so nobody "slips through the cracks."
Configurable rolling reset
Choose a rolling 12-month window or calendar-year reset. Either way, employees who clean up their act earn a fresh start automatically — no manual recalculation needed.
Complete history & PDF export
Every occurrence is timestamped, categorized, and logged with optional manager notes. Generate a full PDF history report for employee files, write-up meetings, or termination documentation — one click.
Employee self-service view
Employees log in and see their own occurrence status — current points, color level, individual occurrences, and when points expire. Transparency kills the "I didn't know" excuse and encourages self-correction.
Automatic email notifications
When a new occurrence is logged, the employee gets an email with the details — what happened, how many points were assigned, and their new total. Digital paper trail that proves the conversation happened.
Why This Beats Paper / Email
- Eliminates "he said / she said" — every occurrence is documented with date, points, and notes
- Automatic escalation removes manager bias and ensures consistency across all employees
- Rolling reset window rewards improvement without manual intervention
- Color-coded dashboard gives instant visibility into the entire team's status
- PDF export creates ready-to-file documentation for HR and legal compliance
- Employee self-service view reduces "I didn't know" conversations by 90%
- Email notifications create a digital paper trail that proves every conversation happened
- Supports delegation — owners can grant managers occurrence access without giving full admin
Where To Deploy
- Roll out to all shift managers with "canManageOccurrences" permission
- Set up a standing team meeting to review the color-coded dashboard weekly
- Use the PDF export for quarterly employee reviews and performance conversations
- Show new hires the system during onboarding — sets expectations from day one
- Grant veteran employees "view-only" access to their own records for transparency
Ready to add Stop Chasing Attendance Records?
Stop Chasing Attendance Records are included with Professional and Premium plans, or available as an à la carte add-on. See what works for your operation.